Do's and Don'ts of Hosting Virtual Events with Professional Services

Event organizers have experienced a significant shift in the landscape over the past few years. From a niche approach, virtual and hybrid became the default option practically overnight, fueled by novel technologies that facilitate innovative experiences and session formats.

 

The upcoming year shows a strong likelihood of abundant innovation and creativity in this area. According to recent statistics, 92.1% of organizers express high levels of satisfaction with their online experiences, while 66% of event organizers report that virtual events generate greater ROI than in-person events.

 

Nonetheless, there remains room for improvement in the realm of virtual event-hosting services. To help you get the most out of using these services, here’s a list of do’s and don’ts for hosting virtual events with professional services:

 

DO find the right partner and platform.

 

Choosing the right partner and platform is crucial for the success of any virtual event. When choosing a virtual event hosting services provider, make sure to consider the features and services they offer, such as scalability, customizability, and integration capabilities. Additionally, choose one that provides a comprehensive suite of tools for creating engaging digital experiences.

 

DO ensure a consistent user experience.

 

When hosting a virtual event with professional services, ensure a consistent user experience. This means having the same look and feel across all devices, ensuring that the platform is easy to use and navigate, and providing features like breakout rooms and polls to enhance engagement.

 

DON’T ignore data

 

Do not overlook the value of collecting data from your virtual events. Collecting and analyzing data such as attendance, engagement, feedback, and ROI can provide invaluable insights into the event's effectiveness.

 

DON’T forget languages and time zones.

 

When hosting virtual events, it is important to consider language preferences and time zones. Make sure to choose a platform that supports multiple languages and allows for event scheduling in different time zones.

 

By following these simple dos and don’ts, you can make sure that your virtual events are successful with the help of professional services. We at VSL - Virtual Senior-Level Event Services have the expertise to help you plan and host successful virtual events. Contact us today, and let's craft unforgettable virtual event hosting services for your audience.

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