VSL - Virtual Senior Level Event Services Inc.

As the recent pandemic is easing and people are starting to meet in person, a hybrid virtual meeting will become a lasting part of how an organization functions. However, they are more complex than other meetings. They are simple to do badly and hard to do perfectly. The participants are just a slip-up away from losing the first-class position. Here are some best practices to help make the hybrid meeting effective. Up the audio game Though remote participants require seeing who is conversing and what’s happening in the room, good audio is more critical. A great deal of attention is often paid to the meeting’s visual aspects, but the audio is overlooked. To avoid last-minute issues, ensure that the meeting room has high-quality mics so that your participants can pay attention to the person talking. If you happen to be in a hotel or a temporary meeting space and if you do not have multiple microphone options, you can consider improving the audio input by having people pass around a m

  Quality assurance helps ensure that nothing goes wrong before, during, and after an event. But many hosts still find themselves making mistakes that could have been avoided, including the following: ·          Lack of a backup plan Anything can happen during an executive event; even the worst mishaps you could imagine. And if you don’t have a backup plan, everything can spiral out of your control in an instant. This is why it’s important to conduct an event risk assessment before finalizing your project. Make sure to outline a contingency plan for various outcomes, covering your venue and setup, equipment, and scheduling. ·          Miscalculations Never underestimate the scale of your event. Sometimes, it’s better to have a venue that’s too big rather than one that can’t fit all of your guests. That said, proper planning is vital so that resources are allocated properly. ·          Miscommunication Having several people working on a project is not always a good thing.